.Use the nominal workspaces and enquiries to investigate and find information about your nominal accounts and transactions. You can trace transactions and determine where your money comes from and where it goes to. You can compare this information against how you did last year and what you have budgeted for.
You can amend workspaces to display data to suit your business processes or current task. You can use the filter options and column selector to choose the data that is displayed.
You can use the Workspace Designer to change the content or to create your own workspaces. You can add or remove content and change the available actions, the reports, the columns and how they are displayed, the default filters used for the toolbar filter and so on.
In the desktop application, workspaces can be opened from the menu or from the drop-down list.
In the web browser, workspaces are opened from the drop-down list.
To open from the drop-down list, click the arrow next to the workspace title to open another workspace .
The following enquiries and workspaces are available in the Nominal Ledger:
Open: Nominal Ledger > Nominal Enquiries > Accounts .
Use this to see details about your nominal accounts such as budgets and memos.
You can:
Open a related workspace with the content already filtered. For example, if you want to view the transactions for a specific account, select the account (using the check box) and choose Actions > Nominal Current Transaction Enquiry. The Nominal Current Transaction Enquiry workspace opens with the list of transactions filtered for the selected nominal account.
Note: This option is not available if you have more than one row selected.
Open: Nominal Ledger > Nominal Enquiries > Current Transactions.
Use this to see a detailed breakdown of each current transaction held on the account.
You can:
Open a related workspace with the content already filtered. For example, if you want to view the nominal account details, select the transaction and choose Actions > Nominal Account Enquiry. The Nominal Account Enquiry workspace opens with the list of accounts filtered for the selected nominal transaction.
Note: This option is not available if you have more than one row selected.
Open: Nominal Ledger > Nominal Enquiries > Archived Transactions .
Use this to see a detailed breakdown of each archived transaction held on the account.
On Premise deployments only -Transactions are archived when you run the Period End Routines > Account Maintenance option, using the options selected on the Nominal Ledger Settings | Defaults tab.
You can:
Open a related workspace with the content already filtered. For example, if you want to view the nominal account details, select the transaction and choose Actions > Nominal Account Enquiry. The Nominal Account Enquiry workspace opens with the list of accounts filtered for the selected nominal transaction.
Note: This option is not available if you have more than one row selected.
Open: Nominal Ledger > Period End Routines > Current Waiting Postings.
Use this to see details of transactions for open accounting periods, which have not yet been posted to the nominal accounts.
You can:
Open a related workspace with the content already filtered. For example, if you want to view the nominal account details, select the transaction and choose Actions > Nominal Account Enquiry. The Nominal Account Enquiry workspace opens with the list of accounts filtered for the selected nominal transaction.
Note: This option is not available if you have more than one row selected.
Open: Nominal Ledger > Period End Routines > Deferred Waiting Postings.
Use this to see details of transactions for future accounting periods, which have not yet been posted to the nominal accounts.
Open a related workspace with the content already filtered. For example, if you want to view the nominal account details, select the transaction and choose Actions > Nominal Account Enquiry. The Nominal Account Enquiry workspace opens with the list of accounts filtered for the selected nominal transaction.
Note: This option is not available if you have more than one row selected.
Open: Workspaces drop-down list.
Use to see a list of all your nominal accounts.
You can:
Use this to view either the current Profit and Loss position of the company or the current assets and liabilities. The information is displayed according to the financial statement layout selected (Profit and Loss or Balance Sheet).
Note: If you use this enquiry before completing the design of your financial statement layouts, you will have an incomplete nominal account view. As a result, the Profit and Loss, or current assets and liabilities will also be incomplete.
Balances for credits and debits are displayed for the nominal accounts. Negative values are displayed in brackets and zero balances are blank. Subtotals and balances for grouped nominal accounts are displayed appropriately. Lines are ignored if they are not followed by a subtotal, if they blank blank, or have dashes used for formatting purposes. Account groups with category code of * (asterisk), are excluded from the Balance Sheet.
Open: Nominal Ledger > Nominal Enquiries > View Nominal Structure.
During the activity you can also use:
Colour: To apply a single colour to alternate rows.
Clear: To clear the nominal structure from the screen.
Open: Nominal Ledger > Period End Routines > Failed Consolidations.
Use this to see if any postings failed whilst consolidating the subsidiary company.
Subsidiary company postings only need to be resent if there is a loss of connection between the subsidiary and the parent company during consolidation.
You can check the Failed Consolidations workspace to see if any postings failed whilst consolidating the subsidiary company.
Open: Nominal Ledger > Utilities > File Maintenance > Failed Consolidations.